Job Description
Join our mission to serve America's heroes as a Federal Administrative Specialist in Jacksonville, FL. This pivotal role supports critical operations within the U.S. Department of Veterans Affairs, ensuring seamless administrative workflows that directly impact veteran care. You'll work in a dynamic environment where attention to detail meets federal compliance standards, offering unparalleled career growth and benefits. Perfect for organized professionals passionate about public service.
Responsibilities
- Manage and maintain classified/unclassified document systems with strict adherence to federal protocols
- Coordinate executive calendars, meetings, and travel arrangements for department leadership
- Process personnel actions, benefits enrollment, and HR documentation using VA systems
- Prepare official correspondence, reports, and briefing materials for congressional stakeholders
- Oversee procurement processes, contracts, and budget tracking with OMB guidelines
- Implement records management procedures under NARA standards
- Serve as primary liaison between department and external federal agencies
Qualifications
- U.S. citizenship required (mandatory for federal positions)
- Minimum 3 years administrative experience in government or regulated industry
- Proficiency in VA-specific systems (VISTA, HRIS) and Microsoft Office Suite
- Active Secret security clearance or ability to obtain within 90 days
- Expert knowledge of federal procurement (FAR) and records management regulations
- Bachelor's degree in Public Administration or related field preferred
- Ability to obtain and maintain VA-mandated background clearance
- Demonstrated experience with congressional correspondence protocols