Job Description
We are seeking a highly organized and detail-oriented Federal Administrative Specialist to join our team in Long Beach, CA. In this pivotal role, you will provide critical administrative support to ensure the efficient operation of federal programs and services. You will be part of a mission-driven organization dedicated to serving our nation's veterans and their families.
Why Join Us?
- Competitive Salary: Commensurate with experience and GS grade.
- Comprehensive Benefits: Medical, dental, vision, and life insurance.
- Retirement Security: Participation in the Federal Employees Retirement System (FERS).
- Work-Life Balance: Generous paid time off and holiday schedule.
- Professional Growth: Opportunities for training and career advancement within the federal sector.
If you are looking for a stable, rewarding career with a prestigious federal agency, we encourage you to apply today.
Responsibilities
- Correspondence Management: Draft, review, and route incoming and outgoing correspondence, ensuring adherence to federal record-keeping standards (NARA guidelines).
- Records Administration: Organize, maintain, and retrieve complex federal files and databases to ensure information accessibility and confidentiality.
- Meeting Coordination: Schedule and coordinate high-level meetings, prepare briefing materials, and take accurate minutes for executive review.
- Compliance Support: Assist in ensuring compliance with federal regulations, agency policies, and privacy laws (e.g., the Privacy Act of 1974).
- Program Support: Provide administrative support to program managers, including data entry, report compilation, and tracking of project milestones.
- Vendor & Stakeholder Liaison: Serve as the primary point of contact for external vendors and internal stakeholders, managing requests and resolving administrative issues.
Qualifications
- Education: High School Diploma or GED required; Associate’s Degree or Bachelor’s Degree in Public Administration, Business, or a related field is preferred.
- Experience: Minimum of 2-4 years of progressively responsible administrative experience in a federal, state, or large corporate environment.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with federal case management software (e.g., eOPF) is a plus.
- Knowledge: Strong understanding of federal procurement regulations, administrative procedures, and office management best practices.
- Soft Skills: Exceptional written and verbal communication skills; ability to maintain strict confidentiality and handle sensitive information with discretion.
- Adaptability: Ability to work independently in a fast-paced environment and manage multiple priorities effectively.