Job Description
Join our mission-critical team at the U.S. Department of Veterans Affairs in Boston as a Federal Administrative Specialist. This immediate opening offers the unique opportunity to support essential veteran services while gaining invaluable federal experience in a dynamic, mission-driven environment. You'll be instrumental in streamlining operations and ensuring compliance with federal regulations in a role that directly impacts our nation's heroes.
Responsibilities
- Manage complex scheduling, correspondence, and document processing for executive leadership
- Coordinate interdepartmental communications and maintain confidential records systems
- Prepare detailed reports and presentations using advanced Microsoft Office Suite
- Ensure compliance with federal records management and FOIA requirements
- Support budget tracking and procurement processes following GSA guidelines
- Train staff on administrative protocols and software systems
- Coordinate high-level meetings and events with external stakeholders
Qualifications
- Minimum 3 years federal administrative experience required
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Knowledge of federal regulations (FAR, DFARS, GSA) and records management
- Ability to obtain and maintain a federal security clearance
- Exceptional organizational skills with attention to detail
- Bachelor's degree in Public Administration or related field preferred
- Experience with VA or DoD systems highly desirable
- Strong problem-solving abilities and initiative