Job Description
We are urgently seeking a highly motivated Federal Administrative Specialist to join our Oakland team. This critical role supports our mission to provide exceptional service to veterans. You'll be the backbone of our office, ensuring seamless operations while upholding the highest standards of federal compliance. Enjoy competitive benefits, professional development, and the opportunity to make a tangible impact in public service. Immediate start available!
Responsibilities
- Manage complex calendars, coordinate meetings, and arrange travel for senior staff
- Process confidential documents, maintain electronic filing systems, and ensure data integrity
- Act as primary point of contact for internal/external stakeholders via phone, email, and in-person
- Prepare correspondence, reports, and presentations using advanced MS Office Suite
- Oversee procurement, budget tracking, and inventory management procedures
- Ensure compliance with federal regulations, FOIA requests, and security protocols
Qualifications
- Minimum 3 years federal administrative experience with GS-5/GS-7 level equivalency
- Proficiency in GSA travel regulations, FISMA compliance, and DODD 5200.01 security standards
- Advanced skills in MS Office (Outlook, Word, Excel, PowerPoint, SharePoint)
- Ability to obtain and maintain a government-issued security clearance
- Bachelor's degree in Public Administration or related field preferred
- Exceptional organizational skills with attention to detail in high-pressure environments
- US citizenship required