Job Description
Join our mission-critical team at the U.S. Department of Veterans Affairs in Louisville, KY as a Federal Administrative Specialist. This pivotal role supports our commitment to serving veterans through efficient office operations, compliance with federal regulations, and exceptional administrative support. You'll be part of a dynamic environment where your expertise directly impacts veteran services. Enjoy competitive benefits, professional development opportunities, and the prestige of federal service. U.S. citizenship required.
Responsibilities
- Manage administrative workflows including correspondence processing, record maintenance, and document control
- Coordinate schedules, meetings, and travel arrangements for senior leadership and staff
- Prepare and process official forms, reports, and financial documentation in compliance with VA regulations
- Utilize federal systems (e.g., VA's VISTA, SharePoint) for data entry, tracking, and reporting
- Provide frontline customer service to veterans, families, and internal stakeholders
- Assist with procurement processes, inventory management, and budget tracking
- Support facility operations including space management, equipment maintenance, and supply chain logistics
Qualifications
- One year of specialized experience equivalent to GS-5 level (e.g., office management, program support)
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Knowledge of federal administrative procedures and records management standards
- Ability to obtain and maintain a government-issued security clearance
- Strong written and verbal communication skills with attention to detail
- U.S. citizenship and eligibility for federal employment
- Ability to work in a fast-paced environment with competing priorities
- Experience with federal procurement systems (preferred)