Job Description
Join the mission-critical team at the U.S. Department of Veterans Affairs in Philadelphia. We're seeking a detail-oriented Administrative Specialist to support our federal operations with precision and professionalism. Enjoy competitive benefits, retirement plans, and meaningful work serving America's heroes. This hybrid role offers flexibility while maintaining core office hours at our modern facility.
Responsibilities
- Manage official correspondence and documentation using federal compliance protocols
- Coordinate multi-agency meetings and maintain executive calendars
- Process personnel actions and maintain confidential HR records
- Analyze administrative data using Microsoft Office Suite and VA-specific systems
- Ensure compliance with federal regulations (FAR, DFARS, and VA policies)
- Support budget tracking and procurement documentation
- Act as primary liaison between departments and external stakeholders
Qualifications
- U.S. citizenship and ability to obtain federal background clearance
- Minimum 3 years administrative experience in government or regulated industry
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Knowledge of federal procurement processes and recordkeeping standards
- Exceptional organizational skills with attention to detail
- Ability to manage competing priorities under tight deadlines
- Associate's degree or relevant professional certification preferred