Job Description
Join our mission to serve America's heroes as a Federal Administrative Specialist at the VA Long Beach Healthcare System. This pivotal role supports critical veteran services through meticulous documentation, process optimization, and stakeholder coordination. Enjoy comprehensive federal benefits including health insurance, retirement plans, and paid leave while contributing to life-changing veteran care programs.
Responsibilities
- Manage and maintain confidential veteran records in compliance with federal regulations (HIPAA, VA policies)
- Coordinate administrative workflows across departments including scheduling, correspondence, and document processing
- Analyze operational data to identify efficiency improvements and implement corrective actions
- Serve as primary liaison between veterans, medical staff, and external agencies
- Prepare official reports, presentations, and briefing materials for leadership review
- Ensure compliance with federal procurement protocols and budget tracking procedures
Qualifications
- Bachelor's degree in Public Administration, Business, or related field (or equivalent experience)
- Minimum 3 years administrative experience in federal/government environment
- Proficiency with Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Knowledge of federal records management systems (e.g., VISTA, VistA)
- Ability to obtain and maintain a government security clearance
- Exceptional written and verbal communication skills
- Experience with veterans' affairs or healthcare administration preferred