Job Description
Join our federal team in Chicago as an Administrative Specialist and become a vital part of national security operations. We're seeking a highly organized professional to support critical administrative functions within the U.S. Department of Homeland Security. This role offers competitive benefits, career advancement opportunities, and the chance to serve your community while working in a dynamic, mission-driven environment.
Responsibilities
- Manage official correspondence, records, and documentation using federal compliance standards
- Coordinate executive calendars, meetings, and interdepartmental communications
- Process personnel actions, travel authorizations, and procurement requests
- Prepare confidential reports, briefings, and policy documents
- Implement records management systems in accordance with NARA guidelines
- Provide administrative support for grant programs and compliance audits
- Train staff on federal administrative procedures and software systems
Qualifications
- Bachelor's degree in Public Administration or related field (or equivalent experience)
- Minimum 3 years of federal administrative experience
- Proficiency in GSA-approved software (e.g., Microsoft Office Suite, Adobe Acrobat)
- Knowledge of federal procurement, HR, and travel regulations
- Security clearance eligibility (or ability to obtain)
- Exceptional attention to detail and organizational skills
- Strong written and verbal communication abilities