Job Description
Are you a detail-oriented professional seeking a stable, impactful career with the Federal Government? We are looking for a dedicated Federal Administrative Specialist to join our team in Long Beach, CA. In this role, you will serve as a vital link between senior leadership and operational staff, ensuring the smooth day-to-day functioning of our administrative division. If you thrive in a structured environment and possess a strong commitment to public service, we want to hear from you.
Why Join Us?
- Competitive salary and comprehensive benefits package.
- Generous retirement plan and paid time off.
- Opportunity for professional development and career advancement.
- Work in a dynamic coastal city with a rich maritime history.
Key Duties:
Responsibilities
- Manage high-level correspondence, including drafting and reviewing official memoranda and responses to public inquiries in compliance with federal regulations.
- Coordinate complex travel arrangements and meeting schedules for senior officials, ensuring all logistical needs are met efficiently.
- Maintain and organize confidential records, ensuring strict adherence to data privacy laws and chain-of-custody procedures.
- Oversee office supply inventory and procurement processes to ensure operational readiness.
- Prepare and compile statistical reports, briefings, and presentations for executive leadership review.
- Act as the primary point of contact for internal and external stakeholders, fostering a professional and collaborative atmosphere.
- Assist in the implementation of new administrative policies and procedures within the department.
Qualifications
- Bachelor’s degree in Public Administration, Business Management, or a related field (or equivalent combination of education and experience).
- Minimum of 3-5 years of progressively responsible administrative experience in a fast-paced office environment.
- Experience working within the Federal, State, or Local government sector is highly preferred.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and ability to learn new database systems quickly.
- Demonstrated ability to maintain strict confidentiality and exercise sound judgment in sensitive situations.
- Strong written and verbal communication skills with the ability to articulate complex information clearly.