Job Description
Join the mission to serve America's heroes as a Federal Administrative Specialist at the Indianapolis VA Medical Center. This pivotal role supports our healthcare delivery mission through expert coordination, communication, and operational excellence. Enjoy competitive federal benefits, professional development opportunities, and the pride of contributing to veterans' services. We're seeking a detail-oriented professional to maintain our high standards of administrative support in a dynamic federal environment.
Responsibilities
- Manage complex calendars, coordinate meetings, and arrange travel logistics for senior leadership
- Prepare and edit official correspondence, reports, and confidential documents with precision
- Oversee office operations, including supply inventory, equipment maintenance, and facility coordination
- Serve as primary liaison for internal/external communications, ensuring timely information flow
- Process personnel actions, timekeeping, and leave requests using federal systems (e.g., HRIS)
- Implement and maintain records management systems compliant with federal regulations
- Support budget tracking, procurement requests, and fiscal reporting processes
Qualifications
- U.S. citizenship required (per federal employment regulations)
- Minimum 3 years progressive administrative experience in professional/government setting
- Expert proficiency in Microsoft Office Suite and federal document management systems
- Demonstrated ability to handle sensitive information with discretion and confidentiality
- Strong organizational skills with proven ability to manage competing priorities
- Experience with federal procurement processes (e.g., FPDS-NG) preferred
- Ability to obtain and maintain a Public Trust security clearance
- Bachelor's degree in Business Administration or related field preferred