Job Description
We are seeking a highly organized and detail-oriented Federal Administrative Specialist to support our federal programs in Milwaukee, Wisconsin. In this vital role, you will ensure the smooth operation of administrative functions, manage sensitive records, and facilitate communication between agency stakeholders and federal personnel.
This position offers the opportunity to work in a dynamic environment dedicated to public service, with access to comprehensive benefits including health insurance, a retirement savings plan, and professional development opportunities. If you possess a strong background in federal regulations and administrative excellence, we encourage you to apply.
Responsibilities
- Manage high-volume correspondence and ensure accurate, compliant record-keeping in accordance with federal standards and retention schedules.
- Prepare, edit, and format complex reports, briefings, and correspondence for senior leadership and federal officials.
- Coordinate travel arrangements and meeting logistics, including scheduling rooms, booking transportation, and preparing itineraries.
- Assist in the preparation of grant applications, funding requests, and compliance documentation for federal audits.
- Maintain and update internal databases and electronic filing systems to ensure data integrity and accessibility.
- Act as the primary point of contact for internal and external stakeholders, routing inquiries efficiently and professionally.
Qualifications
- Minimum of 3 years of administrative experience in a government, legal, or corporate environment.
- High school diploma or GED; Associate’s or Bachelor’s degree in Business Administration or a related field is preferred.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with government case management software (e.g., AMS, CPS, or similar).
- Excellent written and verbal communication skills with a focus on clarity and conciseness.
- Ability to maintain strict confidentiality and adhere to federal privacy laws and regulations.
- Must be a U.S. Citizen eligible for a Public Trust security clearance.