Job Description
Join a dynamic team dedicated to excellence in federal operations. We are seeking a highly organized and detail-oriented Federal Administrative Specialist to support our Tulsa office. This is a unique opportunity to play a pivotal role in managing critical government contracts and ensuring seamless internal operations. We offer a competitive benefits package, including health insurance, retirement plans, and generous paid time off.
In this role, you will serve as the first point of contact for internal and external stakeholders, ensuring compliance with federal regulations while maintaining a high standard of professionalism. If you are looking for a stable, rewarding career in the public sector with room for growth, we want to hear from you.
Responsibilities
- Manage high-volume correspondence, including emails, memos, and reports, ensuring timely and accurate responses.
- Coordinate scheduling and logistics for agency leadership, including meetings, travel arrangements, and conference calls.
- Ensure strict compliance with federal procurement regulations and agency policies regarding documentation and record-keeping.
- Maintain and update complex databases and filing systems to facilitate efficient information retrieval.
- Prepare and review presentations, briefing materials, and statutory reports for senior management.
- Act as a liaison between department heads and administrative staff to streamline workflow processes.
- Assist in the preparation of contracts, purchase orders, and compliance documentation.
Qualifications
- Minimum of 3 years of experience in federal or government administrative support roles.
- Bachelor’s degree in Public Administration, Business Management, or a related field (equivalent experience may be considered).
- Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and federal case management software.
- Strong attention to detail with the ability to detect errors in data entry and documentation.
- Excellent verbal and written communication skills, with the ability to draft professional correspondence.
- Ability to maintain strict confidentiality regarding sensitive government information.
- Willingness to obtain a government security clearance.