Job Description
Are you looking for a stable career that serves your community while enjoying competitive benefits and weekly paychecks? The City of San Jose Public Works Department is currently seeking a dedicated Government Administrative Specialist to join our dynamic team. We are committed to excellence in public service and offer a supportive work environment where your contributions matter.
In this role, you will serve as the first point of contact for the department, ensuring efficient operations and high-quality service delivery to San Jose residents. You will manage complex administrative tasks, facilitate inter-departmental communication, and help maintain the integrity of our public records. If you are detail-oriented, professional, and eager to make a difference, we want to hear from you.
Why Join Us?
- Weekly Pay: Get paid every week, not every two weeks.
- Comprehensive Benefits: Medical, dental, and vision coverage starting on day one.
- Pension Plan: Secure your future with a reliable retirement plan.
- Professional Growth: Opportunities for advancement and continuous training.
Responsibilities
- Manage high-volume incoming correspondence, including emails, phone calls, and walk-ins, ensuring timely and professional responses.
- Process and maintain complex government records in compliance with state and federal regulations.
- Prepare and edit high-level reports, memos, and presentations for department leadership.
- Coordinate scheduling for department meetings and manage the calendar of senior officials.
- Assist in the coordination of public outreach events and community engagement initiatives.
- Perform data entry and analysis using government databases and Microsoft Office Suite.
- Ensure the physical and digital filing systems are organized and easily accessible.
Qualifications
- Minimum of 2 years of experience in administrative support, preferably within a government or public sector setting.
- High school diploma or GED required; Associate’s degree or Bachelor’s degree in Public Administration or related field preferred.
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and experience with government case management software.
- Strong written and verbal communication skills with the ability to translate complex information for diverse audiences.
- Exceptional organizational skills with the ability to prioritize multiple competing deadlines effectively.
- Knowledge of California Public Records Act (CPRA) and general government compliance standards is a plus.
- Ability to pass a background check and drug screening.