Job Description
Join San Jose's premier public service team and build a stable career with competitive benefits! We're urgently seeking a detail-oriented Administrative Specialist for weekend shifts supporting critical government operations. Enjoy work-life balance with fixed schedules, comprehensive health coverage, and retirement plans. This role offers long-term stability in California's innovation capital while serving our diverse community.
Why You'll Love This Role:
- Weekend shift flexibility (Sat-Sun 7am-5pm) with weekday off
- Full city benefits package including medical/dental/vision
- Pension plan and 401(a) retirement contributions
- Tuition reimbursement and professional development
- Work in modern downtown facilities with free transit passes
Responsibilities
- Process public records requests and permit applications with strict compliance protocols
- Manage digital filing systems and maintain confidential documentation
- Coordinate inter-departmental communications and public inquiries
- Prepare official reports and correspondence using standardized templates
- Support weekend public service counters with customer assistance
- Perform data entry and quality assurance for municipal databases
- Assist with records management under California Public Records Act
Qualifications
- Associate's degree in Public Administration or related field (Bachelor's preferred)
- 2+ years government or public sector experience required
- Proficiency in Microsoft Office Suite and document management systems
- CA driver's license and clean driving record
- Ability to pass background check and fingerprinting
- Strong written communication skills with attention to detail
- Spanish bilingual certification highly desirable
- Experience with public records management software preferred