Job Description
Join a stable and rewarding career in public service with the Illinois Department of Public Administration. We are currently seeking organized and detail-oriented individuals to join our dynamic administrative team. This role offers the security of government employment, comprehensive benefits, and the opportunity to make a tangible impact in your community.
Why Apply?
- Stable Career Path: Enjoy the benefits of working for a recognized government entity with long-term job security.
- Weekly Pay: Get paid on a consistent weekly schedule to help manage your finances.
- Benefits Package: Includes health, dental, vision, and retirement plans.
- Premium Location: Work in the heart of downtown Chicago with easy access to public transportation.
Apply today to secure your position in this essential public service role.
Responsibilities
- Manage and maintain accurate digital and physical filing systems for all department records.
- Process incoming mail, emails, and faxes; sort and distribute correspondence to appropriate staff members.
- Assist the public and visitors by answering phones, responding to inquiries, and directing traffic.
- Prepare, proofread, and edit a variety of administrative documents, reports, and meeting agendas.
- Perform data entry tasks, ensuring all information is entered accurately into the department database.
- Coordinate and schedule meetings, including booking rooms and preparing meeting materials.
- Support senior staff with special projects and general office operations as needed.
Qualifications
- High School Diploma or GED equivalent is required; Associate's degree preferred.
- Previous experience in an office administration, clerical, or customer service role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Strong written and verbal communication skills with the ability to interact professionally with diverse populations.
- Excellent organizational skills and the ability to prioritize tasks in a fast-paced environment.
- Ability to maintain strict confidentiality regarding sensitive government information.
- Reliable transportation is required.