Job Description
Join the City of Chicago's dynamic team in this immediate hire Administrative Specialist position! We're seeking a detail-oriented professional to support critical municipal operations with exceptional efficiency. This temporary role offers competitive pay, comprehensive benefits, and the opportunity to serve Chicago residents directly. Apply now to start making an immediate impact!
Responsibilities
- Manage digital filing systems and maintain confidential records with 99.9% accuracy
- Coordinate interdepartmental communications and document workflows
- Process procurement requests and vendor invoices within strict deadlines
- Support public inquiries via phone and in-person with professional courtesy
- Prepare executive reports and statistical summaries using Microsoft Office Suite
- Assist with event logistics for municipal meetings and community outreach
- Ensure compliance with city record retention policies and FOIA regulations
Qualifications
- Associate's degree in Public Administration or related field (or equivalent experience)
- Minimum 2 years administrative experience in government or regulated environment
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Excellent written and verbal communication skills
- Ability to handle sensitive information with discretion
- Valid Illinois driver's license (if travel between sites required)
- U.S. citizenship or legal authorization to work in the US
- Ability to pass background check and drug screening