Job Description
Join the City of Portland's dynamic team as a Part-Time Administrative Assistant. This role offers the opportunity to serve your community while developing valuable skills in public sector operations. Enjoy flexible scheduling, competitive compensation, and comprehensive benefits package including paid time off and retirement plans. Perfect for students, career changers, or those seeking work-life balance.
Our ideal candidate thrives in collaborative environments, possesses strong organizational skills, and is committed to public service excellence. You'll work directly with department heads to support critical municipal functions while gaining exposure to urban governance processes.
Responsibilities
- Provide comprehensive administrative support including document preparation, filing, and records management
- Manage departmental calendars, coordinate meetings, and arrange logistics
- Handle citizen inquiries via phone/email with professionalism and accuracy
- Process financial transactions and maintain budget tracking systems
- Assist with procurement procedures and inventory management
- Prepare reports and presentations using Microsoft Office Suite
- Support special projects and community outreach initiatives
Qualifications
- High school diploma or equivalent; college coursework preferred
- Minimum 1 year administrative or customer service experience
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- Excellent written and verbal communication skills
- Ability to multitask and prioritize in fast-paced environments
- Basic knowledge of public sector procedures preferred
- Valid Oregon driver's license may be required
- Ability to pass background check and drug screening