Job Description
Join California's premier public service team as a Part-Time Administrative Assistant in San Jose. This role offers flexible hours while serving the community through vital state government operations. You'll be part of a dynamic team supporting departmental initiatives with administrative excellence. Enjoy competitive pay, comprehensive training, and meaningful work that directly impacts residents across the Golden State. Perfect for students, career changers, or professionals seeking work-life balance without sacrificing impact.
Responsibilities
- Manage digital and physical filing systems with meticulous attention to detail
- Process and route incoming correspondence, documents, and public inquiries
- Coordinate departmental calendars, meetings, and logistics for staff and stakeholders
- Utilize state databases for record-keeping, reporting, and compliance tracking
- Support budget reconciliation and procurement documentation processes
- Assist in preparing public-facing materials and informational resources
- Perform data entry and quality assurance for critical state records
Qualifications
- High school diploma or equivalent; Associate's degree preferred
- Minimum 1 year administrative experience in office or government setting
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and state databases
- Exceptional organizational skills with ability to manage competing priorities
- Clear communication skills for interacting with public and officials
- Ability to maintain confidentiality and adhere to state protocols
- Valid California driver's license and reliable transportation