Job Description
Join the City of Portland's Bureau of Environmental Services (BES) as a Part-Time Administrative Assistant and contribute to our mission of protecting Portland's rivers and watershed. This flexible position offers the opportunity to serve your community while gaining valuable experience in public sector operations. BES is committed to sustainability, equity, and community engagement – values we embody in every project and initiative.
As a key support team member, you'll work in a collaborative environment with dedicated professionals committed to environmental stewardship. This role provides competitive pay, comprehensive benefits, and the satisfaction of contributing to Portland's green infrastructure legacy. Perfect for students, career changers, or those seeking work-life balance in public service.
Responsibilities
- Provide comprehensive administrative support including scheduling, correspondence, and record management
- Manage departmental calendars and coordinate meeting logistics for 10+ staff members
- Process invoices, purchase orders, and expense reports within city procurement guidelines
- Assist with public inquiries via phone, email, and in-person interactions
- Maintain digital and physical filing systems with strict adherence to confidentiality protocols
- Support special projects including event coordination and data entry for environmental programs
- Collaborate with cross-functional teams on sustainability initiatives and community outreach
Qualifications
- High school diploma or equivalent; Associate's degree preferred
- Minimum 1 year experience in administrative support or customer service role
- Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail and accuracy
- Strong written and verbal communication abilities
- Ability to handle sensitive information with discretion and professionalism
- Valid Oregon driver's license may be required for occasional off-site duties
- Experience with public sector or environmental organization preferred