Job Description
Join the City of Long Beach team as a Part-Time Administrative Assistant and contribute to our mission of serving the community with excellence. This role offers a unique opportunity to gain valuable experience in public sector operations while maintaining a flexible schedule. Enjoy competitive pay, comprehensive benefits, and the chance to make a tangible impact in Long Beach's civic landscape.
As an integral part of our dynamic team, you'll support critical municipal functions in a professional, fast-paced environment. The City of Long Beach is committed to fostering an inclusive workplace that reflects the diversity of our community. We offer mentorship opportunities and pathways to advancement for dedicated employees.
Responsibilities
- Provide comprehensive administrative support to department staff including document preparation, data entry, and record maintenance
- Manage incoming communications including phone calls, emails, and in-person inquiries with professionalism and discretion
- Coordinate departmental scheduling, meeting logistics, and event preparations
- Maintain accurate digital and physical filing systems with strict adherence to confidentiality protocols
- Assist with public-facing customer service interactions and information dissemination
- Process financial transactions and assist with budget tracking as assigned
- Collaborate with cross-functional teams to ensure seamless departmental operations
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Minimum 1 year of administrative or clerical experience in a professional setting
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace
- Exceptional written and verbal communication skills
- Strong organizational abilities with attention to detail and accuracy
- Ability to multitask effectively in a dynamic government environment
- Basic knowledge of public sector operations and procedures
- Valid California driver's license may be required for some departmental assignments