Job Description
Join the Massachusetts Department of Public Health in a meaningful part-time role supporting vital public health initiatives. We seek a detail-oriented Administrative Assistant to provide essential support in our Boston office. This position offers flexible hours (20-25 hours/week) while contributing to programs that directly impact community wellbeing. Enjoy competitive state benefits including pro-rated retirement plans and comprehensive training opportunities. Apply now to become part of a team dedicated to protecting and advancing the health of all Massachusetts residents.
Responsibilities
- Manage departmental calendars and coordinate meeting logistics
- Process confidential documents and maintain digital filing systems
- Assist with grant application preparation and compliance documentation
- Provide frontline customer service via phone and in-person inquiries
- Support data entry and report generation for public health programs
- Coordinate office supplies inventory and procurement processes
- Collaborate with cross-functional teams on special projects
Qualifications
- High school diploma or equivalent; Associate's degree preferred
- Minimum 1 year administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Strong written and verbal communication skills
- Ability to handle confidential information with discretion
- Experience working in government or healthcare settings
- Valid Massachusetts driver's license (for occasional off-site duties)