Job Description
Join the State of Illinois and Make a Difference.
We are seeking a dedicated and detail-oriented Part-Time Administrative Clerk to support our operations in Springfield, IL. This is an excellent opportunity to serve your community in a stable, professional environment with flexible scheduling options.
In this role, you will play a vital role in ensuring the efficient flow of information within our department. You will interact with the public, process essential documents, and maintain accurate records. If you are looking for a meaningful career in government service that fits your lifestyle, we encourage you to apply.
Responsibilities
- Provide exceptional customer service to the public via phone and in-person inquiries regarding departmental programs and services.
- Perform accurate data entry and filing of confidential documents, ensuring strict adherence to privacy regulations.
- Assist in the preparation and distribution of reports, memos, and correspondence.
- Maintain and update departmental databases and electronic filing systems with precision.
- Sort and distribute incoming mail, packages, and inter-office communications.
- Support staff with general office duties, including photocopying, scanning, and inventory management.
- Assist in the coordination of departmental meetings and special events.
Qualifications
- High School Diploma or equivalent required; Associate's degree preferred.
- Minimum of 1 year of administrative experience, preferably within a government or public sector setting.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with state government databases.
- Strong attention to detail with the ability to maintain accurate records under tight deadlines.
- Excellent verbal and written communication skills.
- Ability to work independently as well as part of a collaborative team.
- Must pass a background check and drug screen in accordance with state requirements.