Job Description
Join Seattle's dynamic public service team as a Part-Time Administrative Specialist. This role offers the unique opportunity to contribute directly to civic operations while enjoying flexible scheduling. You'll support critical department functions in a mission-driven environment with competitive compensation and comprehensive benefits.
Position includes hybrid work options (3 days remote/2 days in-office) and requires 24 hours/week. Ideal candidates thrive in structured settings with a passion for public service excellence.
Responsibilities
- Manage departmental documentation systems including filing, scanning, and digital archiving
- Process public records requests with strict adherence to Washington State public disclosure laws
- Coordinate scheduling and logistics for public meetings and community events
- Provide frontline customer service via phone, email, and in-person inquiries
- Assist with grant application preparation and reporting documentation
- Maintain accurate inventory of office supplies and equipment
- Support cross-functional teams during special initiatives and projects
Qualifications
- Minimum 2 years administrative experience in government or regulated industry
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Familiarity with public records management systems (e.g., TRIM)
- Excellent written and verbal communication skills
- Ability to handle sensitive information with discretion and confidentiality
- Valid Washington State driver's license (required for occasional off-site duties)
- US citizenship or permanent residency status (mandatory for government positions)