Job Description
The Commonwealth of Massachusetts is seeking a detail-oriented and organized individual to join our team as a Part-Time Records Clerk. This is an excellent opportunity for those seeking flexible employment within a stable, mission-driven government organization. You will play a crucial role in maintaining the integrity of our departmental archives and ensuring efficient information retrieval for staff and the public.
We offer a comprehensive benefits package, including paid time off, health insurance, and a pension plan, even for part-time employees who meet eligibility criteria. If you are looking for a meaningful career in public service with a competitive hourly rate, we encourage you to apply.
Responsibilities
- Manage the intake, organization, and storage of both physical and digital records in accordance with state retention schedules.
- Perform accurate data entry and update databases using Microsoft Office Suite and specialized government software.
- Retrieve and photocopy files for staff members and external requestors while strictly adhering to privacy regulations.
- Maintain and update the central filing system to ensure maximum accessibility and organization.
- Assist in the preparation of reports and correspondence by compiling necessary data.
- Collaborate with the administrative team to improve workflow efficiency and document management processes.
Qualifications
- High School Diploma or GED required; Associate’s degree in Records Management or Business Administration is a plus.
- Minimum of 1-2 years of experience in an administrative or records management role.
- Proficient in Microsoft Office Suite (Excel, Word, Outlook) and basic data entry.
- Strong attention to detail and high level of accuracy.
- Ability to maintain confidentiality and adhere to strict government compliance standards.
- Valid driver’s license and access to reliable transportation.