Job Description
Join Multnomah County's Public Records Division as a Part-Time Records Specialist! Make a meaningful impact while enjoying flexible hours in a supportive public service environment. This role offers competitive pay, comprehensive benefits including health insurance and retirement plans, and opportunities for professional development. Perfect for students, career-changers, or those seeking work-life balance.
Why Multnomah County?
• Serve diverse communities across Portland
• Hybrid work schedule (3 days remote/2 days onsite)
• Tuition reimbursement program
• Inclusive culture with DEI initiatives
• Stable government employment with union representation
Application Process:
Submit resume and cover letter by October 20, 2023. Interviews conducted via Zoom with in-person follow-up for finalists.
Responsibilities
- Manage and digitize public records in compliance with Oregon Public Records Law
- Respond to public records requests within statutory timelines
- Organize physical and digital archives using county document management systems
- Collaborate with legal teams to redact sensitive information appropriately
- Train staff on records retention policies and procedures
- Generate monthly compliance reports for department leadership
- Assist in implementing new records management software initiatives
Qualifications
- High school diploma or equivalent (Bachelor's preferred)
- 1+ years records management or administrative experience
- Proficiency with Microsoft Office Suite and document imaging systems
- Knowledge of Oregon public records laws and retention schedules
- Strong attention to detail with ability to handle confidential information
- Excellent written and verbal communication skills
- Ability to lift 20 lbs for archive maintenance
- Valid Oregon Driver's License (for occasional off-site document retrieval)