Job Description
Join Philadelphia's dynamic municipal team as a Senior City Clerk! Be the guardian of civic integrity while shaping our city's administrative future. We're seeking a meticulous professional to manage critical municipal records, facilitate transparent governance, and serve as the cornerstone of Philadelphia's public information ecosystem. Enjoy competitive benefits, hybrid work options, and the opportunity to impact 1.6 million residents daily.
Responsibilities
- Oversee the secure maintenance and digital archiving of all official municipal records, ordinances, and minutes
- Manage public information requests ensuring compliance with PA Sunshine Act and open records laws
- Coordinate City Council proceedings, including agenda preparation and legislative tracking
- Administer oaths of office and notarial services for municipal officials
- Lead voter registration initiatives and election coordination efforts
- Develop records management policies and train departmental staff
- Collaborate with IT on document management system optimization
Qualifications
- Bachelor's degree in Public Administration, Business, or related field
- 5+ years municipal records management or government administration experience
- PA Notary Public certification required
- Expertise in PA Sunshine Act and open records regulations
- Advanced proficiency in document management systems (e.g., Laserfiche)
- Exceptional attention to detail and confidentiality standards
- Proven ability to manage high-volume public information requests
- Experience with council/board meeting protocols preferred