Job Description
Join Chicago's dynamic civic leadership team as a Senior City Clerk. This pivotal role shapes how our city operates by ensuring transparency, accessibility, and efficiency in municipal governance. You'll be the guardian of Chicago's democratic processes, overseeing elections, maintaining critical records, and serving as a trusted liaison between residents and local government. This position offers unmatched opportunity to impact policy while working in a collaborative, mission-driven environment.
The ideal candidate combines meticulous attention to detail with deep knowledge of municipal operations and a passion for public service. You'll manage complex record-keeping systems, coordinate with city departments, and implement innovative solutions to enhance civic engagement. This is more than a job—it's your chance to help build a more connected and accountable Chicago.
Responsibilities
- Oversee all municipal elections and voter registration processes with strict adherence to state and federal regulations
- Manage, preserve, and digitize critical city records including ordinances, resolutions, and historical documents
- Serve as the official custodian of the City Seal and authenticate official documents
- Coordinate with city departments to implement efficient records management systems
- Develop and maintain public-facing information portals for enhanced civic transparency
- Lead staff in providing exceptional constituent services and public inquiries
- Ensure compliance with Freedom of Information Act (FOIA) requests and open meetings laws
Qualifications
- Bachelor's degree in Public Administration, Political Science, or related field (Master's preferred)
- Minimum 5 years of municipal government experience with direct records management
- Expert knowledge of Illinois Election Code and municipal record-keeping regulations
- Advanced proficiency in records management software and document digitization systems
- Proven ability to manage complex projects with multiple stakeholders
- Illinois Notary Public certification required
- Exceptional written and verbal communication skills with diverse audiences
- Experience supervising teams and implementing process improvements