Job Description
Join Philadelphia's dynamic municipal team as a Senior City Clerk and shape the heartbeat of our city's governance. We're seeking a meticulous professional to manage critical civic operations with precision and integrity. This immediate opening offers a unique opportunity to serve Philadelphia residents while advancing your public service career in a fast-paced environment.
As the guardian of Philadelphia's official records and ceremonial functions, you'll be instrumental in maintaining transparency and accessibility in local government. We offer competitive benefits, professional development opportunities, and the chance to work alongside dedicated public servants committed to building a stronger Philadelphia.
Responsibilities
- Safeguard and maintain all official municipal records, ordinances, and meeting minutes with meticulous attention to detail
- Manage and coordinate all City Council proceedings, including agenda preparation, documentation, and public notice compliance
- Oversee voter registration and election coordination ensuring adherence to Pennsylvania election laws
- Administer oaths of office and ceremonial functions for municipal officials and residents
- Lead public records requests processing with strict adherence to open records laws
- Supervise records management systems ensuring secure digital and physical document preservation
- Coordinate interdepartmental communications for legislative actions and official proclamations
Qualifications
- Bachelor's degree in Public Administration, Political Science, or related field (Master's preferred)
- Minimum 5 years experience in municipal government records management or legislative operations
- Expertise in Pennsylvania Sunshine Act and public records regulations
- Advanced proficiency in records management systems (e.g., Laserfiche, DocuWare)
- Proven ability to manage confidential information with discretion and ethical integrity
- Exceptional written communication skills for drafting official documents and notices
- Valid Pennsylvania driver's license with clean driving record
- Certification as Municipal Clerk (MMC) or similar designation highly desirable