Job Description
Are you an experienced administrative professional seeking a rewarding career in the public sector? We are looking for a Senior Federal Administrative Specialist to join our dynamic team in San Jose, California. In this pivotal role, you will support high-level federal initiatives, ensuring seamless operations and strict compliance with government regulations. This is an opportunity to make a tangible impact on national programs while enjoying a comprehensive benefits package and a collaborative work environment.
Why Join Us?
- Competitive Compensation: Salary range $85,000 - $115,000 based on experience.
- Comprehensive Benefits: Medical, dental, vision, and life insurance.
- Retirement Planning: Participation in the Federal Employees Retirement System (FERS).
- Work-Life Balance: Flexible hybrid schedule options.
- Professional Growth: Continuous training and development opportunities.
Responsibilities
- Oversee daily office operations and ensure strict adherence to federal procurement and compliance regulations.
- Manage complex executive calendars, coordinate high-level meetings, and prepare briefing materials for senior leadership.
- Prepare, edit, and distribute sensitive correspondence, reports, and memorandums with a focus on accuracy and confidentiality.
- Maintain organized, secure filing systems for all federal records and documentation.
- Act as the primary point of contact for internal and external stakeholders, routing inquiries efficiently.
- Coordinate domestic and international travel arrangements, including visas and logistics, for government personnel.
- Assist in the preparation of grant applications and performance metrics for federal funding bodies.
Qualifications
- Bachelor’s degree in Public Administration, Business Management, or a related field is strongly preferred.
- A minimum of 4 years of experience in an administrative role within the federal government or a government contracting firm.
- Deep understanding of federal regulations, including the Federal Acquisition Regulation (FAR) and OMB Circulars.
- Exceptional organizational skills with the ability to prioritize tasks in a fast-paced, deadline-driven environment.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and government-specific case management software.
- Strong verbal and written communication skills with the ability to articulate complex information clearly.