Job Description
Join Philadelphia's dynamic public service team as an Administrative Assistant I! This entry-level position offers an exceptional opportunity to launch your career in state government while supporting critical municipal operations. You'll gain hands-on experience in public administration while serving Philadelphia's diverse communities. Our comprehensive training program and collaborative work environment provide the perfect foundation for professional growth. Enjoy competitive benefits, including health insurance, retirement plans, and paid time off. Make a meaningful impact while developing transferable skills in public sector management, communication, and organizational efficiency.
Responsibilities
- Provide comprehensive administrative support to departmental staff and leadership
- Manage digital and physical records systems with strict adherence to confidentiality protocols
- Handle public inquiries via phone, email, and in-person with exceptional professionalism
- Coordinate meeting logistics, prepare agendas, and maintain accurate minutes
- Assist with budget tracking and procurement documentation processes
- Support departmental projects through data collection and report preparation
- Operate office equipment and maintain organized workspaces
Qualifications
- High school diploma or equivalent (required)
- Associate's degree or 60+ college credits preferred
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Strong written and verbal communication skills
- Ability to handle sensitive information with discretion
- Basic understanding of public sector operations preferred
- Valid Pennsylvania driver's license (if required for departmental duties)
- U.S. citizenship or legal authorization to work in the U.S.