Job Description
Are you organized, detail-oriented, and passionate about public service? The City of Portland is seeking a dedicated Administrative Clerk to join our diverse and vibrant team. In this pivotal role, you will serve as the face of the city, ensuring smooth office operations and providing essential support to city departments. We offer a competitive benefits package, including health insurance, retirement plans, and opportunities for professional growth within the public sector.
Join us in making a tangible difference in our community every day. If you thrive in a fast-paced environment and have a commitment to excellence, we want to hear from you.
Responsibilities
- Manage high-volume incoming inquiries via phone, email, and in-person visits with a professional and courteous demeanor.
- Perform accurate data entry and maintain updated digital and physical records for city departments.
- Prepare, process, and distribute official correspondence, reports, and meeting minutes.
- Assist in the organization, filing, and retrieval of confidential departmental files and documents.
- Collaborate with team members to support daily office functions and special projects.
- Ensure strict adherence to city policies, procedures, and data privacy regulations.
- Utilize Microsoft Office Suite to create spreadsheets, presentations, and formatted documents.
Qualifications
- High School Diploma or GED required; Associate’s degree preferred.
- Proven experience in clerical, administrative, or government support roles.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Strong typing speed and accuracy (minimum 35 words per minute).
- Excellent verbal and written communication skills.
- Ability to multitask effectively and prioritize tasks in a busy environment.
- Strong attention to detail and problem-solving abilities.