Job Description
Join the dedicated team at the VA Southern Arizona Healthcare System in Tucson as an Administrative Specialist. This critical role supports our mission to honor America's veterans by delivering world-class care and benefits. You'll be instrumental in ensuring seamless operations across our medical facilities while maintaining the highest standards of federal compliance and veteran service excellence.
Responsibilities
- Manage complex calendars, coordinate meetings, and arrange travel for senior leadership
- Process personnel actions, maintain personnel records, and assist with onboarding
- Prepare official correspondence, reports, and briefings using advanced MS Office suite
- Coordinate facility access, security clearances, and visitor protocols
- Track budgets, reconcile accounts, and manage procurement documentation
- Serve as primary liaison between departments and external stakeholders
- Ensure compliance with federal regulations (FAR, DFARS) and VA policies
Qualifications
- Bachelor's degree or equivalent combination of education/experience
- Minimum 2 years federal administrative support experience
- Proficiency in MS Office Suite (Outlook, Word, Excel, PowerPoint)
- Active Secret security clearance or ability to obtain one
- Knowledge of federal HR procedures (e.g., eOPF, timekeeping systems)
- Exceptional written and verbal communication skills
- Ability to handle sensitive information with discretion and confidentiality