Job Description
Join the mission-critical team at the U.S. Department of Veterans Affairs in Chicago as an Administrative Specialist. This pivotal role supports our commitment to delivering exceptional service to veterans through efficient operations and program coordination. You'll work in a dynamic federal environment with competitive benefits, professional development opportunities, and the pride of serving those who served our nation.
We offer comprehensive health benefits, retirement plans, and generous paid time off. Our Chicago office is conveniently located in the Loop with access to public transportation. This position is ideal for detail-oriented professionals seeking impactful public service with stability and growth potential.
Responsibilities
- Coordinate daily office operations including scheduling, correspondence, and record management
- Manage administrative databases and ensure accurate data entry and reporting
- Prepare official documents, reports, and presentations for leadership review
- Support budget tracking and procurement processes in compliance with federal regulations
- Facilitate cross-departmental communication and meeting coordination
- Implement and maintain office procedures to enhance operational efficiency
- Serve as primary point of contact for internal and external stakeholders
Qualifications
- Bachelor's degree in Public Administration, Business, or related field
- Minimum 2 years of administrative experience in a federal or regulated environment
- Proficiency with Microsoft Office Suite and federal database systems
- Demonstrated knowledge of federal procurement and records management protocols
- Exceptional organizational skills with attention to detail and accuracy
- Strong written and verbal communication abilities
- Ability to obtain and maintain a government security clearance
- Experience with Veterans Affairs systems preferred