Job Description
The Opportunity: The Department of Veterans Affairs (VA) is seeking a dedicated Federal Administrative Specialist to join our team in Nashville, TN. In this pivotal role, you will ensure the smooth operation of our regional office by managing complex administrative functions, facilitating inter-agency communications, and supporting high-level leadership initiatives. This is an excellent opportunity to serve the nation while advancing your career in a stable, mission-driven federal environment.
Why Join Us?
- Mission-Driven Impact: Work directly with veterans and their families to ensure they receive the benefits they have earned.
- Competitive Compensation: Enjoy a comprehensive benefits package including health insurance, retirement plans, and paid time off.
- Career Stability: Benefit from the job security and long-term career growth opportunities inherent in federal service.
Responsibilities
- Oversee the daily administrative operations of the Regional Office, including filing, records management, and supply distribution.
- Compose, proofread, and distribute official correspondence, memos, and reports with a high degree of accuracy and attention to detail.
- Manage complex calendar schedules for senior leadership, coordinating meetings, travel arrangements, and special events.
- Process incoming and outgoing mail, FOIA requests, and inter-agency communications efficiently.
- Assist in the preparation of briefing materials, presentations, and statistical reports for executive leadership.
- Maintain strict confidentiality regarding sensitive veteran information and federal regulations.
- Collaborate with cross-functional teams to streamline office processes and improve workflow efficiency.
Qualifications
- Citizenship Requirement: U.S. Citizenship is required for this position.
- Education: Bachelor's degree in Business Administration, Public Administration, or a related field is preferred. High school diploma or GED with significant relevant experience may be considered.
- Experience: Minimum of 3-5 years of progressively responsible administrative experience in a federal, state, or large corporate environment.
- Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with case management software or federal record-keeping systems.
- Communication: Superior written and verbal communication skills, with the ability to draft clear and professional documents.
- Organization: Strong organizational skills with the ability to prioritize tasks and manage multiple deadlines in a fast-paced setting.