Job Description
Join Chicago's dynamic public service team as an Administrative Specialist! This entry-level role offers unparalleled training and career growth opportunities within municipal government. You'll support critical city operations while building valuable administrative expertise in a mission-driven environment. Enjoy competitive benefits, pension plans, and the satisfaction of serving Chicago's diverse communities.
We're seeking motivated individuals passionate about urban governance and public service. No prior government experience required—comprehensive training provided. This is your gateway to a stable, impactful career with advancement opportunities into specialized departments like public health, transportation, or community development.
Responsibilities
- Process and maintain confidential city records, permits, and documentation with precision
- Provide frontline support to residents and city departments via phone, email, and in-person
- Coordinate scheduling, meeting logistics, and office operations for assigned units
- Assist in budget tracking, invoice processing, and administrative reporting
- Support community outreach initiatives and public engagement events
- Utilize municipal software systems for data entry and document management
- Collaborate with cross-functional teams on special projects and policy implementation
Qualifications
- High school diploma or equivalent (Bachelor's degree preferred)
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Strong organizational skills with attention to detail
- Excellent written and verbal communication abilities
- Ability to handle sensitive information with confidentiality
- Basic knowledge of public sector operations (training provided)
- Valid Illinois Driver's License or ability to obtain within 60 days
- U.S. citizenship or legal authorization to work in the U.S.