Job Description
Join our mission to serve America's heroes as an Administrative Specialist in Indianapolis. This critical role supports VA operations through expert coordination, documentation, and service delivery. Enjoy competitive federal benefits, career advancement opportunities, and a collaborative work environment dedicated to excellence.
Responsibilities
- Manage official records, correspondence, and confidential documents with meticulous attention to detail
- Coordinate office operations, scheduling, and logistics for departmental functions
- Process personnel actions, travel authorizations, and procurement requests in compliance with federal regulations
- Provide frontline customer service to veterans, families, and internal stakeholders
- Utilize automated systems (e.g., VISTA, HRConnect) for data entry and reporting
- Support budget tracking, expense reporting, and inventory management
- Prepare briefing materials, reports, and presentations for leadership review
- Ensure adherence to VA policies, FOIA requirements, and security protocols
Qualifications
- Bachelor's degree in Business Administration, Public Administration, or related field
- Minimum 2 years of administrative experience in a federal or regulated environment
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Knowledge of federal records management and procurement procedures
- Ability to obtain and maintain a government security clearance
- Exceptional written and verbal communication skills
- Strong problem-solving abilities with attention to accuracy
- Experience with VA systems preferred (e.g., VISTA, CHCS)