Job Description
Join Philadelphia's dynamic municipal team as an Administrative Specialist! This critical role supports essential government operations with precision and professionalism. You'll be the backbone of our department, ensuring seamless communication, efficient record management, and exceptional constituent service. Enjoy competitive benefits, career advancement opportunities, and the pride of serving one of America's greatest cities. Apply today to make a tangible impact on your community!
Responsibilities
- Manage confidential records and maintain digital filing systems with 100% accuracy
- Coordinate departmental meetings, scheduling, and logistics for 15+ stakeholders
- Process payroll, procurement, and expense reports following municipal protocols
- Respond to constituent inquiries via phone, email, and in-person interactions
- Prepare official documents, reports, and correspondence using Microsoft Office Suite
- Support cross-functional projects through data analysis and documentation
- Ensure compliance with city policies, FOIA requests, and record retention standards
Qualifications
- Associate's degree in Public Administration or related field (Bachelor's preferred)
- 3+ years administrative experience in government or regulated industry
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, Word)
- Excellent written/verbal communication and interpersonal skills
- Ability to obtain and maintain Philadelphia security clearance
- Proven experience with records management systems (e.g., SharePoint)
- Strong organizational skills with attention to detail and deadlines
- Knowledge of municipal government operations and procedures