Job Description
Join the City of Milwaukee's dedicated team in serving our vibrant community. We're seeking a detail-oriented Administrative Specialist to support critical municipal operations in a dynamic public service environment. This full-time position offers competitive benefits, career growth opportunities, and the chance to make a tangible impact on local governance.
As a key member of our administrative division, you'll ensure seamless operations across multiple departments while maintaining compliance with city policies and state regulations. We value professionalism, integrity, and a commitment to public service excellence.
Responsibilities
- Manage departmental records, databases, and confidential documentation with precision
- Coordinate public-facing services including permit processing and constituent inquiries
- Prepare accurate financial reports, budget documents, and procurement paperwork
- Facilitate interdepartmental communications and meeting logistics
- Implement and maintain compliance with municipal record-keeping regulations
- Support grant application processes and compliance documentation
- Train staff on administrative procedures and digital systems
Qualifications
- Associate's degree in Public Administration, Business, or related field (Bachelor's preferred)
- Minimum 3 years administrative experience in government or regulated environment
- Advanced proficiency in Microsoft Office Suite and data management systems
- Strong knowledge of Wisconsin public records laws and municipal procedures
- Exceptional written and verbal communication skills
- Ability to obtain and maintain security clearance for sensitive data access
- Proven experience with budget tracking and financial documentation