Job Description
Join San Francisco's dynamic public service team as an Administrative Specialist in an immediate hire capacity. This critical role supports city operations with precision and professionalism, offering a unique opportunity to contribute directly to municipal governance while receiving competitive compensation and comprehensive benefits.
As a key member of our administrative division, you'll facilitate essential processes across multiple departments, ensuring compliance with federal, state, and local regulations. This position requires exceptional organizational skills and a commitment to public service excellence.
Responsibilities
- Manage departmental documentation, records, and filing systems with strict adherence to retention policies
- Coordinate public inquiries and correspondence via phone, email, and in-person channels
- Prepare accurate reports, memos, and presentations for leadership review
- Support budget tracking, procurement processes, and vendor communications
- Facilitate meeting logistics, scheduling, and minute preparation
- Maintain compliance with open meeting laws and public record requests
- Collaborate with IT, HR, and finance teams on cross-functional initiatives
Qualifications
- Minimum 2 years administrative experience in government or regulated industry
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Knowledge of California Public Records Act and Brown Act requirements
- Excellent written and verbal communication skills
- Ability to manage sensitive information with discretion and confidentiality
- Valid California driver's license (position may require travel)
- Bachelor's degree in Public Administration, Business, or related field preferred