Job Description
Join Illinois' premier public service agency in an immediate Administrative Specialist role. This position offers rapid onboarding for qualified candidates to support critical state operations in downtown Chicago. Enjoy competitive state benefits, flexible scheduling, and the opportunity to make a direct impact on Illinois communities. No long waiting periods—start your career in public service immediately.
Responsibilities
- Manage departmental records, databases, and confidential information with strict compliance protocols
- Coordinate executive calendars, meetings, and inter-agency communications
- Process financial transactions, purchase orders, and budget tracking
- Prepare official reports, presentations, and correspondence for leadership review
- Implement office workflow improvements and digital transformation initiatives
- Serve as primary liaison between agency staff and external stakeholders
- Train temporary staff on administrative procedures and systems
Qualifications
- Associate's degree in Public Administration or related field (Bachelor's preferred)
- Minimum 2 years administrative experience in government/public sector
- Advanced proficiency in Microsoft Office Suite and state ERP systems
- Illinois residency required upon hire
- Valid driver's license with clean driving record
- Ability to obtain Public Trust clearance within 30 days
- Exceptional organizational skills with attention to regulatory compliance
- Experience with Freedom of Information Act (FOIA) processing