Job Description
Join our dynamic team at the Massachusetts Department of Transportation and make an immediate impact on public service. We're seeking a highly motivated Administrative Specialist to support critical operations in our Boston headquarters. This is a rare opportunity to join state government with rapid onboarding and competitive benefits. Ideal candidates thrive in fast-paced environments and possess exceptional organizational skills. Enjoy the stability of public sector employment while contributing to infrastructure projects that shape Massachusetts' future.
Responsibilities
- Manage departmental correspondence, records, and document processing
- Coordinate executive schedules, meetings, and travel arrangements
- Prepare and distribute official reports, presentations, and communications
- Support procurement processes and budget tracking initiatives
- Assist in onboarding new employees and training program coordination
- Maintain accurate digital and physical filing systems
- Act as primary liaison between departments and external stakeholders
Qualifications
- Associate's degree or equivalent combination of education/experience
- Minimum 2 years administrative support experience
- Proficiency in Microsoft Office Suite and data management tools
- Strong written and verbal communication skills
- Ability to prioritize tasks in a high-volume environment
- Knowledge of Massachusetts state government procedures preferred
- U.S. citizenship and ability to pass background check