Job Description
The City of Chicago seeks a dynamic Administrative Specialist to support critical operations in our Public Works Department. This immediate hire position offers a unique opportunity to contribute directly to municipal services while gaining invaluable government sector experience. We're looking for a proactive professional who thrives in fast-paced environments and is ready to make an immediate impact.
Join our dedicated team and play a vital role in enhancing Chicago's infrastructure initiatives. This role provides comprehensive benefits package and direct pathway to permanent employment for top performers.
Responsibilities
- Process and coordinate administrative documentation for infrastructure permits and compliance
- Manage departmental scheduling and calendar coordination for senior leadership
- Prepare detailed reports and correspondence for public projects
- Coordinate cross-departmental communications and stakeholder meetings
- Maintain digital and physical records in compliance with municipal regulations
- Assist with budget tracking and expense reporting processes
- Support public inquiry responses and constituent service initiatives
Qualifications
- Associate's degree in Public Administration or related field (Bachelor's preferred)
- Minimum 2 years administrative experience in government or regulated industry
- Proficiency in Microsoft Office Suite and government record systems
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to obtain City of Chicago employment clearance
- U.S. citizenship or legal authorization to work in government sector