Job Description
Join Chicago's dynamic public service team as an Administrative Specialist in our Finance Department. This critical role requires immediate placement to support essential city operations. Ideal candidates will thrive in a fast-paced municipal environment, ensuring seamless administrative workflows while adhering to strict government compliance standards. Enjoy competitive benefits, professional development opportunities, and the satisfaction of serving Chicago's diverse communities.
Responsibilities
- Manage departmental records, databases, and confidential documents with precision
- Coordinate executive communications, meetings, and interdepartmental projects
- Process financial transactions, invoices, and procurement documentation
- Implement and maintain compliance protocols for FOIA requests and public records
- Support budget preparation and expenditure tracking initiatives
- Train staff on administrative systems and regulatory procedures
- Prepare comprehensive reports for city council and leadership review
Qualifications
- Bachelor's degree in Public Administration, Business, or related field
- Minimum 3 years government or municipal administrative experience
- Proficiency in Microsoft Office Suite and ERP systems (SAP preferred)
- Valid Illinois driver's license and ability to travel between city facilities
- U.S. citizenship and ability to pass federal background check
- Advanced knowledge of municipal regulations and procurement laws
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities