Job Description
Join California's premier state agency and make an immediate impact! We seek a highly motivated Administrative Specialist to support critical operations in our Sacramento headquarters. This urgent opening requires immediate onboarding to ensure seamless service delivery to California residents. Enjoy competitive benefits, professional development opportunities, and the prestige of serving the public sector.
As a key member of our administrative team, you'll provide essential support to department leadership while maintaining the highest standards of accuracy and confidentiality. This is a rare opportunity to contribute meaningfully to state governance with minimal hiring delays.
Responsibilities
- Manage departmental scheduling, correspondence, and record-keeping systems
- Coordinate logistics for executive meetings and interdepartmental communications
- Process confidential personnel documents with strict compliance protocols
- Support budget tracking and procurement documentation
- Respond to public inquiries with professionalism and state-mandated procedures
- Maintain digital filing systems with 100% accuracy and audit readiness
- Collaborate with cross-functional teams on special projects
Qualifications
- Minimum 2 years administrative support experience in government or regulated industry
- Proficiency in Microsoft Office Suite and state document management systems
- California driver's license and clean driving record (if required for travel)
- Ability to obtain security clearance within 5 business days
- Expertise in records retention policies (California Government Code §6254)
- Bachelor's degree in Public Administration or related field preferred
- Certified California Administrative Professional (CAP) designation a plus
- Spanish bilingual skills highly desirable for diverse constituent services