Job Description
The City of Springfield is seeking a dedicated City Clerk to serve as the official record-keeper and administrative leader for municipal operations. As the cornerstone of local government transparency, you'll manage critical documents, coordinate public meetings, and ensure compliance with state regulations. Join our dynamic team to shape civic processes while supporting community engagement and efficient governance.
Responsibilities
- Maintain official city records, ordinances, and meeting minutes with meticulous accuracy
- Oversee municipal elections and voter registration processes
- Coordinate City Council agendas, public hearings, and legislative documentation
- Manage public record requests and ensure FOIA compliance
- Administer oaths of office and serve as the city's official custodian of seals
- Lead records management systems for long-term archival integrity
- Facilitate interdepartmental administrative workflows and process improvements
Qualifications
- Bachelor's degree in Public Administration, Political Science, or related field
- Minimum 3 years of municipal government or records management experience
- Proficiency in records management software and Microsoft Office Suite
- Deep understanding of Illinois Open Meetings Act and FOIA regulations
- Exceptional attention to detail and organizational skills
- Strong written and verbal communication abilities
- Certified Municipal Clerk (CMC) designation preferred
- Experience with election administration processes