Job Description
Join Chicago's dynamic civic team as a City Clerk and become the guardian of municipal records! This premier role combines public service excellence with administrative leadership in one of America's most vibrant cities. You'll manage critical documents, oversee elections, and serve as the official recordkeeper for millions of residents while advancing digital transformation in government operations.
As the City Clerk's Office continues modernization initiatives, you'll implement cutting-edge record management systems and streamline public access to vital information. This position offers unparalleled opportunities for professional growth in a supportive environment committed to transparency and community engagement.
Responsibilities
- Manage, preserve, and provide public access to official municipal records including ordinances, resolutions, and vital documents
- Oversee election administration processes including voter registration, ballot preparation, and poll worker coordination
- Lead digital transformation initiatives for records management systems and public-facing information portals
- Serve as the official custodian of City Council proceedings and administer oaths of office
- Implement compliance protocols for FOIA requests and public record accessibility
- Coordinate with department heads on record retention policies and document lifecycle management
- Manage business licensing and permit issuance systems ensuring regulatory compliance
- Develop public outreach programs enhancing civic engagement and transparency
Qualifications
- Bachelor's degree in Public Administration, Business Administration, or related field (Master's preferred)
- Minimum 5 years experience in municipal records management or public sector administration
- Expert knowledge of Illinois election laws and municipal record-keeping regulations
- Advanced proficiency in document management systems (e.g., Laserfiche, SharePoint) and digital archives
- Proven ability to lead cross-functional teams and manage complex projects
- Strong analytical skills for compliance auditing and policy development
- Exceptional communication abilities for public presentations and stakeholder engagement
- Professional certification in Records Management (CRM) or Public Administration (CPM) preferred