Job Description
The Baltimore City Board of Estimates is seeking a dedicated and detail-oriented City Clerk to join our executive team. In this pivotal role, you will serve as the central point of contact for official records, meeting minutes, and administrative support for the Board. We are looking for a professional who excels in a fast-paced government environment and is ready to contribute to the transparency and efficiency of city operations.
As a City Clerk, you will play a critical role in maintaining the integrity of city proceedings and ensuring that all official documentation is accurately filed and accessible. This is an immediate hire opportunity with a competitive benefits package, including comprehensive health coverage, retirement plans, and paid time off.
Why Join Us?
- Impactful Work: Directly support the decision-making processes of Baltimore City government.
- Stability: Join a long-standing municipal institution with a commitment to employee growth.
- Competitive Pay: Earn a competitive salary within the City of Baltimore salary scale.
Responsibilities
- Prepare, distribute, and maintain official meeting minutes for all Board of Estimates sessions.
- Manage and archive public records, ensuring compliance with Maryland public information laws.
- Process and respond to Freedom of Information Act (FOIA) requests in a timely manner.
- Coordinate logistics for Board meetings, including scheduling, agenda preparation, and venue setup.
- Act as the primary point of contact for internal and external stakeholders regarding Board inquiries.
- Review and certify official documents, resolutions, and proclamations for accuracy.
- Oversee the filing and indexing of all municipal correspondence and legal documents.
Qualifications
- High School Diploma or GED required; Associate's degree in Paralegal Studies, Business Administration, or Government is preferred.
- Minimum of 3-5 years of experience in an administrative or clerical role within a government or legal setting.
- Strong knowledge of Robert's Rules of Order or similar parliamentary procedures.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with document management software.
- Exceptional attention to detail with the ability to proofread complex documents accurately.
- Excellent verbal and written communication skills.
- Certification as a Certified Municipal Clerk (CMC) is a plus.