Job Description
Are you detail-oriented and passionate about public service?
The City of Philadelphia is seeking a dedicated and professional City Clerk to join our dynamic municipal team. In this pivotal role, you will serve as the custodian of the City's official records, ensuring the integrity and accessibility of our history and governance. You will play a vital role in supporting the Mayor and City Council, overseeing election operations, and maintaining the smooth functioning of city administration.
We offer a competitive salary, comprehensive benefits, and the opportunity to make a lasting impact on the communities we serve. If you have a strong work ethic and a commitment to excellence, we invite you to apply.
Responsibilities
- Record Management: Manage and maintain the official archives and records of the City of Philadelphia, ensuring they are organized, secure, and easily accessible for public and staff use.
- Election Oversight: Coordinate and assist with municipal election activities, including voter registration drives, poll worker coordination, and maintaining election-related documentation.
- Administrative Support: Provide high-level administrative support to the Mayor and City Council, including drafting correspondence, preparing meeting minutes, and managing schedules.
- Public Information: Process Freedom of Information (FOIA) requests efficiently and accurately, ensuring compliance with state and federal disclosure laws.
- Compliance & Regulation: Ensure all municipal operations adhere to the Pennsylvania Municipal Codes and City of Philadelphia ordinances.
- Interdepartmental Liaison: Act as a liaison between city departments, ensuring clear communication and the dissemination of important information.
Qualifications
- Education: High School Diploma or GED required; Bachelor’s degree in Public Administration, History, or a related field is preferred.
- Experience: Minimum of 3-5 years of experience in office management, records management, or public administration.
- Technical Skills: Proficient in Microsoft Office Suite (Excel, Word, Outlook) and experience with government database systems (e.g., Sanborn, Accela) is a plus.
- Communication: Exceptional verbal and written communication skills with the ability to interact professionally with the public, officials, and staff.
- Organization: Strong attention to detail and the ability to manage multiple priorities in a fast-paced environment.
- Integrity: Demonstrated ability to maintain strict confidentiality of sensitive government information.