Job Description
Join the City of Portland and play a pivotal role in local governance and community transparency. We are seeking a detail-oriented and organized City Clerk to support the Bureau of Planning & Sustainability. In this role, you will serve as the primary point of contact for official records, meeting coordination, and legislative support.
As a City Clerk, you will ensure the integrity of municipal operations, manage public information requests, and facilitate smooth communication between the City Council and the public. If you are passionate about public service and possess exceptional administrative skills, we encourage you to apply.
Why Join Us?
- Competitive salary and comprehensive benefits package.
- Work in the heart of Portland, Oregon’s vibrant downtown.
- Opportunity to make a tangible impact on your community.
- Professional development and growth opportunities.
Responsibilities
- Prepare, edit, and maintain accurate minutes for City Council, Planning Commission, and other official board meetings.
- Manage the City Clerk's Office correspondence, including public inquiries, FOIA (Freedom of Information Act) requests, and legal notices.
- Administer oaths of office and certify official documents, resolutions, and ordinances.
- Coordinate logistics for public meetings, including scheduling, venue setup, and meeting materials distribution.
- Ensure compliance with Oregon Revised Statutes (ORS) regarding public records and open meeting laws.
- Assist in the archiving and indexing of historical municipal records and documents.
Qualifications
- Minimum of three (3) years of progressively responsible experience in municipal administration, public records management, or a related field.
- Bachelor’s degree in Public Administration, Political Science, or a related field is strongly preferred.
- Working knowledge of Oregon public records laws (ORS 192) and open meeting requirements.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with records management software.
- Exceptional attention to detail and strong organizational skills.
- Excellent written and verbal communication skills with the ability to interact effectively with diverse stakeholders.