Job Description
Join the Heart of Phoenix Government
The City of Phoenix is looking for a highly organized and detail-oriented City Clerk to join our dedicated team. In this pivotal role, you will serve as the chief administrative officer for the City Council, ensuring the integrity of public records and facilitating transparent governance.
As a City Clerk, you will play a critical role in shaping the future of our community by managing official documents, facilitating city council meetings, and serving the public with professionalism and efficiency.
Responsibilities
- Manage and maintain official city records, including minutes, resolutions, and ordinances, ensuring compliance with the Arizona Public Records Law.
- Prepare and distribute agendas, packets, and minutes for City Council and Board meetings, ensuring accuracy and timeliness.
- Act as the primary point of contact for the public regarding records requests, meeting schedules, and civic inquiries.
- Coordinate the logistics of meetings, including scheduling, room preparation, and technical support.
- Oversee the filing, indexing, and archiving of all city documents to preserve historical and legal integrity.
- Assist in the preparation of reports and correspondence for the Mayor and City Council.
- Ensure strict adherence to confidentiality protocols and ethical standards in all municipal operations.
Qualifications
- Bachelor’s degree in Public Administration, Political Science, Business Administration, or a related field preferred.
- Minimum of 3-5 years of experience in municipal government, records management, or a similar administrative role.
- Comprehensive knowledge of the Arizona Revised Statutes regarding public records and open meetings.
- Excellent verbal and written communication skills with the ability to draft clear and concise official correspondence.
- Strong organizational skills with the ability to manage multiple deadlines and priorities effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with record management software is required.